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If you click Open or Save a Copy from the menu on the left, you can see the cloud-based services you’ve connected to your Office account, such as SharePoint and OneDrive. There’s a useful feature in what Microsoft calls the backstage area that appears when you click the File tab on the Ribbon. You can change Excel’s green title bar: Click the down arrow next to Office Theme and pick a color. Just above the Office Theme menu is an Office Background drop-down menu - here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar. To make the title bar green again, instead choose the “Colorful” option from the drop-down list. In the “Personalize your copy of Microsoft Office” section, click the down arrow next to Office Theme, and select Dark Gray, Black, or White from the drop-down menu. First select File > Options, and from the screen that appears, select General.

Show Tabs and Commands: Selecting this shows both the tabs and commands.Īnd if for some reason that nice green color on the title bar is just too much for you, you can turn it black, white or dark gray.

To display the commands underneath the tabs when they’re hidden, press Ctrl-F1, click a tab, or click the Ribbon display icon and select “Show Tabs and Commands.”

Show Tabs: This shows the tabs but hides the commands underneath them.

To show the Ribbon again, click at the top of Excel.

Auto-hide Ribbon: This hides the entire Ribbon, both the tabs and commands underneath them.

A drop-down menu appears with these three options: To get to them, click the Ribbon Display Options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing PowerPoint. You’ve got other options for displaying the Ribbon as well. (Note that the tabs above the Ribbon - File, Home, Insert and so on - stay visible.) To make them appear again, press Ctrl-F1.

Just as in previous versions of Excel, if you want the Ribbon commands to go away, press Ctrl-F1. Also note that you can use the search bar on the Ribbon to find commands.

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To find out which commands reside on which tabs on the Ribbon, download our Excel for Office 365 Ribbon quick reference. One minor change to the Ribbon layout is that there’s now a Help tab to the right of the View tab. The Ribbon in Excel for Office 365 has been cleaned up a bit with easier-to-see icons and text. But it still works in the same way, and you’ll find most of the commands in the same locations as in earlier versions. The green bar at the top has been reduced as well, with the tab names now appearing on a gray background. It’s now flatter-looking, with high-contrast colors, which makes the icons and text on the Ribbon easier to see. In September 2018, Microsoft overhauled the way the Ribbon looks. If you need a refresher, see our Excel 2010 cheat sheet.

Since the Ribbon has been included in Office applications since Office 2007, we assume that by now you’re familiar with how it works.

The Ribbon interface that you came to know and love (or perhaps hate) in earlier versions of Excel is still alive and well. Share this story: IT folks, we hope you'll pass this guide on to your users to help them learn to get the most from Excel for Office 365. (If you’re using the perpetual-license Excel 2016 or 2019, see our separate Excel 20 cheat sheet.)

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We’ll periodically update this story as new features roll out.

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This cheat sheet gets you up to speed on the features that have been introduced in Office 365’s Excel for Windows desktop client since 2015. For more details, see “ What are the differences between Microsoft Office 2019 and Office 365?” When you purchase a perpetual version of the suite - say, Office 2016 or Office 2019 - its applications will never get new features, whereas Office 365 apps are continually updated with new features.

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Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee. And if you use spreadsheets, that generally means Excel.Įxcel is, of course, part of Microsoft’s Office suite of productivity tools. Microsoft Windows may get all the press coverage, but when you want to get real work done, you turn your attention to the applications that run on it.